2024 Exhibitor and Sponsor Registration Form

Please complete the sponsorship/exhibitor application by September 27, 2024. Questions can be directed to Hope Hardin-Borbely at exhibithall@il-edtech.org.  
Organization






Upload a high quality PNG logo to be used for promotion
Primary Contact






Exhibit Hall and Sponsorship Options
Engage with attendees as an exhibitor or sponsor.  All booth spaces include a draped exhibit booth, one 6’ un-skirted display table; two folding chairs; one wastebasket, and one 7”x44” identification sign. Details on sponsorship benefits are available on the IETC Sponsorship page.

Add-Ons
Select add-on options to your booth and sponsorship levels. Note that electricity will be available to purchase separately at a later date through Excel Decorators, the conference services contractor. 

Total
$
$
$
Provided by IETC for special sponsor events.
$
Representatives Attending IETC
Optional. List all representative(s)  who will attend the in person conference. This list will be used for name badges and admittance to the conference. If you do not complete this section, we will follow up with you one month before the conference to identify booth attendees. Changes can be made by emailing events@ltcillinois.org. 




Product Session Contact. You have indicated that you would like to add a product session. If the contact for the Product Session is different than the person completing this form, please indicate the correct contact below. Product sessions must be submitted at ltc.site/IETCproposals. 




Payment







Pay by Check
We will send an invoice to the contact information provided below.






Terms and Conditions

I. GENERAL BOOTH INFO

A. BOOTH RATES Regular 10’x10’ ($1,100), Double 10’x20’ ($1950). Exhibit space will be assigned in the order in which paid applications are received. IETC will use its best efforts to locate the booth away from like vendors. IETC reserves the right to change location assignments when such action is in the best interest of the conference.


Booth Fee includes the following complimentary equipment

  • 8’ Back Drape, 3’ Side Drape
  • Carpeting
  • One (1) 6’ x 2’ x 30” Display Table
  • One (1) 7”x44” Booth ID Sign
  • Two (2) Folding Chairs
  • One (1) Wastebasket with Liner
  • Complimentary description in the conference marketing, if booth registration and payment are received by September 27, 2024
  • Complimentary listing in the event app
  • Wi-Fi

Electrical and Hardwired Connectivity are NOT included. Orders can be placed through the BOS Center.


B. EXHIBIT SHOW HOURS are as follows:

  • Wednesday, November 13, 9:30am - 6:00pm (Including Social in the Main Hall from 5:00pm - 6:00pm)
  • Thursday, November 14, 8:00am - 2:00pm

II. SETUP/BREAKDOWN


A. EXHIBIT SETUP Exhibit setup is on Tuesday, November 12, 2024 from 3:00 pm – 6:00 pm. After 6:00 pm the floor will be closed for cleaning. 


B. PACKING CRATES No storage is allowed behind back drapes. All cartons, crates, containers, packing materials that are not required should be stored under skirted tables or if they are require to be stored for repacking please, make arrangements with the Exhibit Hall service company Excel Decorators, Inc. Excel will staff an Exhibitor Service Center with experienced personnel throughout Excel’s move-in, exhibitor move-in and Excel’s dismantle.


C. BREAKDOWN Exhibit Hall closes at 2:00 pm on Thursday, November 14. Conference attendees will plan their schedules around the advertised Exhibit Hall hours, Exhibitors are NOT to start packing or dismantling booths prior to the closing time.


D. BOOTH MATERIALS All exhibit hall materials and supplies must be removed from the BOS Center by 4 pm on Thursday, November 14.


III. REGISTRATION/BADGES


A. REGISTRATION Exhibitors receive up to (2) complimentary badges per booth contracted. All booth staff registered must be employees or contractors of the company contracting the booth space and must wear a conference badge to enter the show floor.

Badges (individual and company name only) provide access to conference events that do not require an additional fee.


B. EXHIBITOR BADGES will be available onsite at the Exhibitor Registration desk. Check-in is on Tuesday, November 12 from 3 pm to 6pm. The deadline for completing the badge form is October 18, 2024.


Additional Badges – to request additional badges beyond the complementary badges provided with booth purchase, please contact the IETC Conference Coordinator events@ltcillinois.org for the prevailing registration fee.


C. CANCELLATIONS received in writing to events@ltcillinois.org by Friday, October 11, 2024, will be honored and the exhibit fee will be returned, less a $300 per booth cancellation fee. There are no refunds for booth cancellations after October 11, 2024, and LTC reserves the right to resale cancelled booths.


IV. SALES


A. SALES ON EXHIBIT FLOOR IS ALLOWED The showcase and sale of school products and services for educational and informational purposes is allowed.


V. PHOTOS/VIDEO


A. PUBLICITY USE OF PHOTOS OR VIDEO Exhibitor agrees that IETC/LTC may list Exhibitor in show promotional materials and or use photography and or video taken at show for publicity purposes without compensation.


VI. SETUP – ADDITIONAL NEEDS


A. ELECTRIC AND INTERNET SERVICE All electrical and hardwired internet work must be order through the BOS Center. A separate order form is available in the Excel Decorators, Inc. Exhibitor Kit for advance orders. Onsite orders can be placed with additional convenience fee.

B. EXHIBIT BOOTH FURNITURE AND SIGNAGE All such orders must be placed in advance pricing. Order form details can be found in the Exhibitor Kit provided by Excel Decorators, Inc. or email them directly at bwerries@exceldecorators.com.


VII. LIABILITY/INSURANCE


A. LIABILITY Exhibitors agree to protect, save, and hold the Bank of Springfield Center (BOS Center), the Learning Technology Center of Illinois (LTC), and all agents and employees thereof (hereinafter collectively called Indemnities) harmless for any damages or charges imposed for violations of any law or ordinance, whether occasioned by the negligence of the exhibitor or those holding under the exhibitor. Further, the exhibitor shall, at all times protect, indemnify, save and hold harmless the Indemnities against and from any and all losses, costs, dames, liability, or expenses (including attorney’s fees) arising from or out of or by reason of any accident or bodily injury or other occurrences to any person or persons, including the exhibitor, its agents, employees or business invitees, which arise from or out of or by reason of said exhibitor’s occupancy and use of the exhibitions premises, the conference center or any part thereof.


B. INSURANCE The BOS Center and LTC will exercise reasonable care for the protection of exhibitors, materials, and displays beyond which they, separately or collectively, can accept no responsibility for the loss of, or damage to, any of the said materials or displays. EXHIBITORS WHO DESIRE TO CARRY INSURANCE ON THEIR EXHIBIT MUST PLACE IT AT THEIR OWN EXPENSE.


C. CLAIM FOR INJURIES OR LOSS It is expressly agreed that LTC or the BOS Center shall not be liable or held responsible for any losses, dames or injuries which may be sustained or incurred by any person whomsoever, who may be on the premises leased by or assigned to an exhibitor, or watching, observing, or participating in any demonstration or exhibit or an exhibitor, including (but not limited to) any agent, employee, or representative of an exhibitor. The exhibitor expressly agrees that he will hold, keep and save harmless, and indemnify LTC or the BOS Center from any and all such claims.